The National Baton Twirling Association (NBTA) England understands that your privacy is important to you and that you care about how your personal data is used and shared online. We respect and value the privacy of everyone who visits our website, www.nbta.org.uk and will only collect and use personal data in ways that are described here, and in a manner that is consistent with our obligations and your rights under the law.
NBTA naturally needs to store some information about its members. Members’ names and dates of birth are used to ensure everyone competes in the right classes for their age and ability level. Photos are used for membership badges. In certain circumstances, a medical condition might be noted against a member’s record.
NBTA competition results are also published on our website, showing class numbers, athletes’ names and placings.
We do not however, hold any information about our members, such as address details, that is not necessary.
Limited information is required for Corps Directors, in order to make contact for the day-to-day running of NBTA, so we keep a record of their email addresses.
Members’ information is kept on our website (hosted by Swofmedia) and access to any personal data is password-protected and only those who need to know have access to this data (i.e. Corps Directors / Association Secretary / Membership Secretary / Competition Secretary). This information will only be shared on a need-to-know basis.
NBTA keeps members’ records after they leave, as they often re-join the association. These details will now only be kept in the system for 3 years, after which our hosted computer system will be programmed to delete their records.
At times, it is necessary to keep additional information for other purposes; passport details for travelling to competitions abroad and DBS data for those members who have their checks processed through NBTA. These details will be kept either on a stand-alone NBTA laptop or password-protected usb stick.
We want you to know that we take privacy seriously at NBTA, so we promise to always manage your data securely and responsibly.
NBTA has not appointed a Data Protection Officer to oversee our compliance with data protection laws as we are not required to do so, but our Data Protection Compliance Team has overall responsibility for data protection compliance in our organisation. For initial Data Protection enquiries, please contact: firstname.lastname@example.org